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AwanyaTech

Awanya Accounts

Available

Run your business. Keep the accounts connected.

Awanya Accounts brings everyday accounting and business workflows into one system — from quotations and invoices to supplier bills, expenses, VAT and financial reports.

  • For SMEs and growing businesses
  • VAT applied line by line, in AED
  • Sales, purchases and stock in one system
  • Double-entry ledger built in
Request a DemoExplore Features

Illustrative preview with sample data

Overview

One system for the everyday work of running your accounts

Awanya Accounts covers the tasks a small or growing business handles every week: selling, buying, paying, getting paid and understanding the numbers.

Each of those tasks is connected to a proper double-entry ledger in the background, so your reports reflect what actually happened without entering the same figures again in the ledger.

What you can do

  • Prepare quotations and convert accepted ones into invoices
  • Issue sales invoices and record customer payments against them
  • Enter supplier bills and record supplier payments
  • Record expenses with VAT against the right account
  • Keep track of multiple cash and bank accounts
  • Review profit & loss, balance sheet and VAT summary reports
  • Track stock by warehouse through orders, receipts and deliveries
  • Download invoices, quotations and reports as PDFs

Product tour

A clear view of your business, screen by screen

Awanya Accounts is organised the way a business works: overview, sales, purchases, inventory, accounting, reports and administration.

Dashboard

Sales, expenses and net profit to date, alongside current cash and bank, receivables and payables, all derived from the ledger. Recent invoices, customers with outstanding balances and quick actions are one click away.

  • Sales

    Quotations convert into invoices. Statuses move from draft to issued, partially paid and paid, with overdue invoices flagged.

  • Purchases

    Supplier bills with each line coded to an expense or asset account, and supplier payments recorded against them.

  • Inventory

    Stock on hand by warehouse, with committed and available quantities and low-stock reporting.

  • Reports

    Financial statements built from the ledger, for any period, each downloadable as PDF.

  • Administration

    Admins manage users and roles and company settings, and review the audit log.

Illustrative preview with sample data

How it connects

Business transactions become accounting records

Awanya Accounts is more than a set of separate forms. When a transaction is finalised, the matching journal entry is created for you and your reports update from the ledger.

Sales

  1. Customer

    Customer record

  2. Sales invoice

    Issued directly or from a quotation

  3. Journal entry

    Receivable, revenue and output VAT posted automatically

  4. General ledger

    Account balances updated

  5. Reports

    Profit & loss, balance sheet, VAT summary

Purchases

  1. Supplier

    Supplier record

  2. Supplier bill

    Each line coded to an expense or asset account

  3. Journal entry

    Expense, input VAT and payable posted automatically

  4. General ledger

    Account balances updated

  5. Reports

    Profit & loss, balance sheet, VAT summary

Orders & stock

Purchase and sales orders drive stock movements by warehouse. These flows track quantities only and never post values to the ledger. Deliveries do not create invoices; sales invoices are issued separately.

Receiving stock

  1. Purchase order

    Approved order to a supplier

  2. Goods receipt

    Full or partial, per line

  3. Stock on hand

    Quantity added to the warehouse

Dispatching stock

  1. Sales order

    Confirmed customer order

  2. Delivery

    Full or partial, per line

  3. Stock on hand

    Quantity removed; negative stock blocked

  • Customer payments, supplier payments, expenses and cash/bank opening balances also post their journal entries automatically.
  • Drafts never touch the ledger — only issued invoices, posted bills and recorded payments and expenses do.
  • Orders, receipts, deliveries, adjustments and transfers track quantities only and do not post values to the ledger.

Features

What Awanya Accounts can do today

The capabilities below are available in the current version of the product.

  • Accounting foundation

    A double-entry core that invoices, bills, payments and expenses post into.

    • Chart of accounts across assets, liabilities, equity, income and expenses
    • Manual journal entries with draft, post and reverse
    • Every journal validated to balance before posting
    • Posted entries corrected by reversal, keeping the history intact

  • Sales & receivables

    From first quote to payment received.

    • Customers and a products & services catalogue
    • Quotations with conversion to sales invoices
    • Invoice status tracking, including overdue invoices
    • Customer payments recorded against invoices, with reversal

  • Purchases & payables

    Keep track of what you owe and to whom.

    • Supplier records
    • Supplier bills with account coding on each line
    • Supplier payments recorded against bills, with reversal
    • Outstanding and overdue bills at a glance

  • Expenses, cash & bank

    Record spending and see where money sits.

    • Expenses posted to the chosen expense account
    • VAT recorded on expenses where it applies
    • Multiple named cash and bank accounts
    • Opening balances posted to the ledger

  • VAT

    VAT handled on every relevant transaction.

    • VAT rates applied line by line on invoices, bills and expenses
    • Rate and amount stored with each transaction
    • Separate output and input VAT accounts
    • VAT summary report by rate for any period

  • Reporting

    Financial statements built from the ledger.

    • General ledger and trial balance
    • Profit & loss and balance sheet
    • Dashboard with sales, expenses, receivables, payables and cash
    • PDF download for every financial report

  • Administration

    Control who works in the system and how.

    • Users & roles: add users, change roles, reset passwords, disable access
    • Company settings: VAT registration, financial year start month
    • Configurable document number prefixes
    • Audit log of sign-ins, user changes and record changes

Orders & stock

Quantity-based

Purchase and sales orders with quantity-based stock tracking across warehouses.

Orders

  • Purchase orders and goods receipts
  • Sales orders and deliveries
  • Partial receipts and deliveries tracked per line

Stock

  • Multiple warehouses with stock on hand per location
  • Stock adjustments with a recorded reason
  • Transfers between warehouses

Stock reports

  • Stock on hand and stock movement history
  • Low-stock report based on reorder levels
  • Product stock card with running balance

Stock is tracked by quantity only. Receipts, deliveries and adjustments do not post inventory values to the ledger.

Accounting foundation

A configurable accounting engine

Instead of hard-coding account numbers throughout the software, Awanya Accounts works with business concepts such as sales revenue, VAT payable and accounts receivable.

Each concept is mapped to an account in the company's own chart of accounts. When a transaction is posted, the engine looks up the mapped account — so the accounting logic stays consistent while the chart of accounts remains the company's own.

ACCOUNTS_RECEIVABLE
maps to Accounts receivable
SALES_REVENUE
maps to Sales revenue
VAT_OUTPUT_PAYABLE
maps to VAT output payable
ACCOUNTS_PAYABLE
maps to Accounts payable
VAT_INPUT_RECOVERABLE
maps to VAT input recoverable

  • Balanced by design

    Every journal must have equal debits and credits before it can be posted.

  • Posted once

    Each invoice, bill, payment or expense creates exactly one journal entry, even if a request is repeated.

  • History preserved

    Posted entries are never edited or deleted. Corrections are made with a reversing entry.

VAT & UAE businesses

VAT-aware workflows, built with UAE businesses in mind

VAT is part of the everyday transaction flow in Awanya Accounts rather than a separate calculation at the end of the period.

Illustrative preview with sample data

  • VAT on every relevant line

    Invoices, supplier bills and expenses carry a VAT rate per line, including standard and zero-rated items.

  • Historic figures stay fixed

    The VAT rate and amount are saved with each transaction, so later rate changes never alter past documents.

  • VAT summary for review

    Output and input VAT by rate for any period, cross-checked against the VAT accounts in the ledger.

The VAT summary is a report for internal review, not a VAT return. Awanya Accounts does not prepare or submit VAT returns to the Federal Tax Authority (FTA); each business remains responsible for its own VAT filings.

Access & security

The right access for each person on your team

Several people can work in Awanya Accounts at the same time, each with a role that matches their responsibilities.

  • Permissions enforced on the server

    Access rules are checked by the application itself, not just hidden in the interface.

  • Protected sign-in

    Passwords are stored as one-way hashes and sessions use short-lived access tokens.

  • Company data kept separate

    Each company's records are isolated from every other company using the system.

  • Audit log

    Administrators can review sign-ins, failed logins, user and role changes, settings changes and record edits.

Built-in roles

Admin
Full access, including chart of accounts, cash/bank and warehouse set-up.
Accountant
Sales, purchases, expenses, journals, financial reports and VAT.
Sales
Customers, quotations, sales invoices and sales orders.
Staff
Operational stock work such as goods receipts, deliveries and transfers.

Administrators add users, assign or change roles, reset passwords and disable access from the Users & Roles screen.

Who it's for

Built for SMEs and growing businesses

  • Small businesses

    One place for invoicing, bills, expenses and the accounts behind them.

  • Trading businesses

    Purchase and sales orders, receipts, deliveries and stock quantities by warehouse, alongside the accounting.

  • Service businesses

    Services on quotations and invoices, with receivables tracked to payment.

  • Growing teams

    Several people working in the same system, each with an appropriate role.

Current scope

What is included today, and what is not yet

We would rather be clear than oversell. This is exactly where Awanya Accounts stands in its current version.

Available today

Available
  • Sales
  • Purchases
  • Inventory (quantity-based)
  • Accounting
  • VAT
  • Reports
  • Customers & suppliers
  • Cash & bank
  • Expenses
  • Users, roles & audit log
See the full feature list

Not in the current version

Not available
  • Preparing or submitting VAT returns
  • E-invoicing
  • Bank feeds and bank reconciliation
  • Inventory valuation and cost of goods sold postings
  • Creating invoices directly from delivered sales orders
  • Credit notes and stock returns
  • Multi-currency conversion
  • Emailing documents from within the application

If one of these matters to your business, tell us when you request a demo. Separate products for inventory & warehouse, HR, fleet and restaurants are planned.

FAQ

Frequently asked questions

Straight answers about what Awanya Accounts does today.

Who is Awanya Accounts for?

Small and medium-sized businesses — trading, service and growing teams — that want sales, purchases, stock, VAT and accounting in one system rather than spread across spreadsheets and separate tools.

Does Awanya Accounts handle UAE VAT?

VAT rates such as standard-rated (5%) and zero-rated are applied line by line on invoices, supplier bills and expenses, and the rate and amount are stored with each transaction. A VAT summary report shows output and input VAT by rate for any period.

Does Awanya Accounts file VAT returns with the FTA?

No. Awanya Accounts does not prepare or submit VAT returns, and it is not certified or accredited by the Federal Tax Authority. The VAT summary report helps you review output and input VAT for a period; each business remains responsible for its own VAT filings.

Can several people use it at the same time?

Yes. Each user has a role — Admin, Accountant, Sales or Staff — and the application enforces what each role can see and do. Administrators manage users from the Users & Roles screen.

Does it manage inventory?

Awanya Accounts tracks stock quantities across multiple warehouses through purchase orders, goods receipts, sales orders, deliveries, adjustments and transfers, with stock reports. Stock is quantity-based; inventory values are not posted to the ledger.

Which currency does it use?

Cash and bank accounts default to UAE dirhams (AED), and the dashboard reports in your company currency. Multi-currency conversion is not currently available.

How do I get started?

Request a demo and our team will arrange a guided walkthrough of Awanya Accounts based on how your business works.

See Awanya Accounts in action

Request a walkthrough of Awanya Accounts, or get in touch with any questions about how it could fit your business.

Request a DemoContact Us